A Basic Introduction to 245D and the Disability Field (1.5 hrs)
This virtual classroom is ideal for brand new 245D service providers or managers who have little to no previous experience in the field or for those wanting a basic 101 course. During this course, we will explore many topics including terminology, statutes and regulations, waiver information, and the purpose of licensure. Specifically geared toward new providers, we will discuss your roles and responsibilities including adhering to policy, implementing 245D services, the positions of support team members, and an introduction to person-centered thinking and service delivery.
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Fraud Prevention for Designated Managers and Public Funds Compliance Officers (1.5 hrs)
Preventing fraud is a responsibility many organizations overlook until it is too late. As a Medicaid provider, you are required to have fraud prevention measures in place. What does a Designated Manager and a Public Funds Compliance Officer need to do about fraud prevention? Every 245D licensed agency needs a Designated Manager and Public Funds Officer and both are responsible for ensuring public funds are being used correctly. In this course we will examine:
- The content needed in your company’s required “anti-fraud policy”
- Examples of fraud
- Evaluation techniques to monitor for compliance of public fund integrity
- Responding to allegations of improper conduct
- Reporting fraud and the recovery of payments
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Writing the Self-Management Assessment (1 hr)
The Self-Management Assessment (SMA) tends to be one of the most incorrectly written documents in a person’s file. Knowing how to write a compliant and thorough SMA is important not only to avoid licensing violations, but to also adequately reflect the person’s skills, abilities, and areas where support is needed. This course will give you the skills you need to write an SMA as required for Intensive Services under 245D, including their required timelines. We will help you avoid common SMA errors and to feel confident in your documentation.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Writing the Individual Abuse Prevention Plan (1 hr)
The Individual Abuse Prevention Plan (IAPP) is a document many people write quickly upon admission but fail to properly update to adequately reflect a person’s needs. An improperly written IAPP not only leaves the person more vulnerable to abuse, neglect and finance exploitation due to unprepared staff, but it can also increase liability for a provider if the written plans are considered inadequate during times of maltreatment investigations. In this class you will learn how to write thorough and compliant IAPPs to help adequately prevent and respond to potential maltreatment based on the unique needs for each individual you support.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Writing the CSSP Addendum: Intensive Support Services (2 hrs)
The numerous requirements of the CSSP Addendum are critical for providers to understand. In this course, we will walk through the specific requirements for 245D Intensive Support Service providers. You will learn how to complete documentation to adequately reflect all of the aspects needed to meet the CSSP Addendum requirements as well as specific details to include. We will also cover the timelines for completion and distribution of the CSSP Addendum.
CEU Contact Hours: 2.4 for Nurses, 2 for Social Workers
Writing the CSSP Addendum: Basic Support Services (1 hr)
The numerous requirements of the CSSP Addendum are critical for providers to understand. In this course, we will look at the specific requirements for 245D Basic Support Service Providers. You will learn how to complete documentation to adequately reflect all of the aspects needed to meet the CSSP Addendum requirements. You will also learn the timelines for when this documentation needs to be completed.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Writing Positive Support Strategies: Everyone Needs Them! (1 hr)
Recent 245D correction orders are showing an increase in violations related to the requirements for Positive Support Strategies (PSS). Does your documentation reflect the PSS requirements in 245D and the Positive Supports Rule? You may be asking, what are they? What does my documentation need to include to adequately address PSS? Since everyone you support is required to have PSS in place, come and learn how to develop these strategies in a person-centered and practical way. In this interactive class, you will be introduced to tools and processes you can implement with the individuals you support to not only meet licensing requirements, but also positively impact the lives of the people you support.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
What’s Due and When for DCs and DMs Offering Intensive Services? (1 hr)
As a Designated Coordinator or Designated Manager, it can be hard to keep everything straight! We will walk through all the requirements from intake to annual for the people you support as well as take a look at staff employment and training needs from date of hire through their first year anniversary. In addition to 245D, we will also discuss requirements in some regulations you may not be as familiar with, but still require your compliance, such as the Positive Supports Rule, Vulnerable Adult Act, and more. We will give tools you can use to help keep the requirements organized and help you to avoid missing the deadlines you are required to uphold.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
What Are Permitted Actions? More Common Than You Think! (1 hr)
When people think of permitted actions, they often assume they don’t use them with the people they support. However, permitted actions are quite common and are a frequently missed documentation requirement. Permitted actions are not a negative thing. They are a way to document how to best support a person through touch or positive redirection. Learn what MN Statutes, Chapter 245D and MN Rules, Chapter 9544 have listed as permitted actions and what you need to document to be in compliance.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Viewing Inclusion as the #1 Job Function of DSPs (1 hr)
Often we think of our role in disability services is to provide supervision or caregiving. When we hold this belief, our main focus often becomes to ensure people with disabilities are safe, secure and well cared for. What happens when we change our beliefs about our role in supporting people with disabilities? What happens when we see our role, and we lead our staff, in believing their number one job function in supporting people with disabilities is to help them be fully involved in their community? What results will we get? What will life look like for the people we support? Come explore how direct care staff, managers, and directors can shift their thinking in the support they provide and what specific activities they can take to help the people they support live fully engaged and involved lives!
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Sharpen the Use of Your Person-Centered Tools (1 hr)
The term “person-centered” seems to mean so many things. You may be wondering, am I doing this right, or how do I start? Person-centered tools are a great, and fairly simple, way to capture important information as a basis for person-centered support. This class will empower you to use person-centered tools to enhance the lives of the people you support. We will discuss some practical steps for using person-centered tools including Important To and Important For; Good Day/ Bad Day; Positive Reputation; What’s Working/Not Working, and more! Incorporating and implementing what you learn from these tools will help improve your quality of support while also helping the people, that you support, live the life they desire. Let’s use these the person-centered tools, not lose them!
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Rights and Rights Restrictions (1 hr)
MN Statutes, Chapter 245D establishes rights for people receiving services. Learn what you are required to do regarding rights, how to protect people’s rights, and help them exercise their rights. This session will also examine the requirements needed if a restriction of someone’s rights might be needed, as well as exploring other alternatives to a rights restriction.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Restricted and Prohibited Procedures, with EUMR process of reporting and documentation (1 hr)
As a manager, are you able to clearly explain what the two restricted procedures are as written in 245D and 9544? Can you name some of the 30 prohibited procedures? When EUMRs (Emergency Use of Manual Restraint) and PSTPs (Positive Support Transitions Plans) are done incorrectly, it may result in a maltreatment investigation. It is critical you have a complete understanding of your obligations. Ensure your agency is well-versed in the definitions of Restricted and Prohibited Procedures and feels confident in the reporting and paperwork requirements by attending our virtual classroom. You will gain the information you need and also be able to interact with the instructor to ensure you leave feeling confident with your knowledge of the this important topic.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Random Bits and Pieces: Commonly Missed Requirements (1 hr)
Have you ever been curious if there are any bits and pieces of information in Statute or Rule that you may be missing? Have you wondered, “Am I doing everything that I need to?” This virtual classroom will cover commonly overlooked components of 245D and related regulations. Some of the topics covered include: admission and discharge register, policy revisions and notifications, discharge inventories, review of suspension and termination requirements, environment and safety standards, training for volunteers, and more! Hear directly from one of our consultants to ensure you aren’t letting key requirements fall through the cracks.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Physical Plant Requirements for Day Services (1 hr)
This class will give you the information you need to comply with the standards specific to 245D Day Service Facility (DT&H) physical plant requirements. With so many areas of 245D compliance vying for our attention, the small details of Day Service Facility requirements often get overlooked and forgotten. Avoid needless licensing violations by learning about the DT&H physical plant requirements, health and safety rules, and other Day Service specific regulations.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Physical Plant Requirements for Community Residential Settings (1 hr)
Organizations who provide residential services in a physical plant owned or leased by the provider hold a Community Residential Settings (CRS) license. These providers have certain physical plant requirements including health and safety, food and water, building requirements, and more. These detailed requirements are easily met once known, but are often overlooked resulting in unnecessary citations. This class will help participants feel confident in the requirements that are unique to CRS licenses.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Physical Plant and Other Family Adult Foster Care Requirements (1 hr)
Family Adult Foster Care providers have a lot on their plate with both 245D requirements and Family Adult Foster Care regulations (Rule 203). When your county licensor comes knocking on your door, do you know what they want to see? In this course, you will learn about the physical plant and additional 203 paperwork requirements that are beyond the 245D regulations. Increase your confidence and decrease your confusion by learning the intricacies of Family Adult Foster Care requirements.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Person-Centered Outcomes (1 hr)
Do you find yourself falling back on the same outcomes time and again? Are the people you support either unwilling to participate or unsuccessful in their outcomes? It may be time to change your outcome approach! 245D requires that people receiving services have outcomes related to acquiring, retaining, or improving skills and physical, mental, and emotional health and well-being. In this course, you will discover how to write outcomes that are person-centered and help people improve quality of life. Learn how to explore meaningful outcomes with the people you support and develop action steps to help them reach their goals, all while complying with 245D.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
A Person-Centered Approach to Progress Reports and Team Meetings (1 hr)
Facilitating another dull support team meeting? Writing another dry progress report? It doesn’t have to be this way, in fact it shouldn’t be this way! Learn tips on how to facilitate engaging person-centered support team meetings and write meaningful progress reports that best reflect the wonderful things happening in the life of the person you support.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
One-Page Descriptions (1 hr)
Imagine if you were introduced to others using your medical, psychological and behavioral information as the foundation of the introduction. It wouldn’t be a true reflection of who you are but that is too often the case for the people we support. A one-page description is a positive introduction to a person. It always includes what is important to a person, what people like and admire about them and how they want to be supported. It can include much more and can be used for a variety of purposes to help ensure the people we support aren’t defined by system based thinking. This virtual class will give you the skills you need to develop a great one-page description.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Maltreatment and Internal Reviews (1.5 hrs)
Did you realized internal reviews aren’t only for maltreatment investigations? Are you completing them as required? This course will discuss the situations when internal reviews are needed, including the maltreatment investigation requirements, what is required in an internal review and more!
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Important To/For (1 hr)
We all have choices throughout the day and we likely make our decisions by balancing what we want and like, while also considering our health and safety. When supporting others, helping people balance Important TO and Important FOR can be challenging. “It was her choice to eat 6 donuts,” or “He can’t hang out with her because she’s a bad influence.” This virtual class will give you the skills you need to support people in making an informed choice that balances TO and FOR. Participation is expected so be prepared to engage with examples and hear from your fellow participants.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Incidents and Emergencies (1.5 hrs)
When Incidents and Emergencies occur, there is usually a lot of stress and confusion. As providers, amid this chaos, we also need to ensure we follow the required procedures for documentation, notification, and more. In this course we will discuss, what needs to be reported and when, and who is responsible for what. We will answer any questions you may have about Incidents and Emergencies.
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Health Needs (1 hr)
An often overlooked but vital aspect of the CSSP Addendum is the provider’s responsibility in assisting with a person’s health needs. Have you written your documentation to adequately address all of the required 245D components for each person you support? This isn’t only about compliance, but also ensuring your responsibilities are clearly outlined to avoid liability for areas outside of your scope of service. Join our interactive virtual classroom training to ensure you are compliant and consistent in the area of health needs.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Handling Conflict and Stress During Challenging Times (1 hr)
Managers are being asked to do even more than normal. We are being challenged to not only complete our traditional job functions, but we are also are also dealing with new challenges supporting our teams, the individuals we support, and our own families as they cope with the COVID-19 pandemic. These stressors can cause conflict. Conflicts can manifest between staff and the people we support, between team members, and between managers and those they supervise. This session will focus on understanding how to cope with challenging times, developing and fostering self-awareness and self-care patterns, and finding the balance between empathy and accountability so staff can be more effective in their positions while creating a healthier team.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Growing Your Skills as a Supervisor (1 hr)
Supervising is hard. Many staff report that the day-to-day challenges of supervising people leaves them perplexed and overwhelmed. Supervisors sometimes find solace in hiding behind projects or tasks, rather than figuring out how to navigate difficult and complex situations with people. In this class, we will look at 5 common challenges supervisors face, while looking for solutions that can work across teams as well as customized approaches for particularly difficult employee situations.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Designated Manager Qualifications and Job Duties (1.5 hrs)
A Designated Manager (DM) is an important member of your organization. They must be knowledgeable about regulations, your company’s compliance, and oversight for evaluating program quality and improvements. There are specific responsibilities and requirements for a DM and often providers aren’t ensuring the DM is adequately prepared for these duties. This important position has significant responsibilities to the people, staff, the program, and agency as a whole. Learn about these responsibilities, their implementation, and how to meet them head on and with confidence. This virtual classroom will include participation from attendees so be prepared to share examples and experiences.
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Designated Coordinator Qualifications and Job Duties (1.5 hrs)
Does the Designated Coordinator(s) (DC) at your agency have the knowledge and competency to do their job according to 245D? Are they fulfilling their responsibilities as required? While many people think they know what a DC does, 245D has very specific responsibilities for a DC including professional oversight of the services being provided to each person. Learn about these responsibilities, their implementation, and what licensors will be looking for to ensure your DC can be confident and competent in their role. This virtual classroom will include participation from attendees so be prepared to share examples and experiences.
CEU Contact Hours: 1.8 for Nurses, 1.5 for Social Workers
Completing the Financial Form 6790C (1 hr)
Incorrectly filling out the 6790C (Adult Foster Care/ Supervised Living Services financial form) can lead to major ramifications including being underpaid for the services you are providing or potentially committing fraud by over reporting your services. Not sure where the numbers for the 6790C form come from? Or how these numbers determine your rate? This class will explain the how and why of this form and give you guidance on how you need to be determining the correct responses for your services. Whether you’re an adult foster care/ SLS provider or a case manager, this course will be beneficial for you. If you are wanting to gain the knowledge you need to ensure your 6790C is accurate, and not just your best guess, this course is for you.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
245D Training Requirements (1 hr)
There is usually a great focus on the documentation for the people we support, but one of the most common violations providers receive in correction orders is in the area of staff training. There has been multiple changes over the years to staff training leaving many providers using out of date practices. In this course, we will cover the umbrella of current 245D staff training requirements, which encompasses many things including training hours, small details on how topics need to be documented, competency measures, frequency of training, what is required when a staff comes from another licensed program, and more. We will help ensure you have the information you need to get up-to-date on training standards and provide helpful tips to ensure your staff files are documented in an efficient and compliant manner.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
2020 Legislative Changes (1 hr)
Even in these unusual times, there have been legislative changes that will affect your services. The 2020 Legislative Session and Special Session included changes to 245D and the Maltreatment of Minors Act. These changes will impact your operations including policies, procedures, forms, and staff training. Join us as we walk through the changes and discuss what you need to do to implement them.
CEU Contact Hours: 1.2 for Nurses, 1 for Social Workers
Betsy has worked in the field of developmental disabilities since 1980 and executing person-centered planning since the early 1990s. She is a certified trainer and mentor for Person-Centered Thinking and Person-Centered Planning and one of five Person-Centered Thinking and Planning mentors in Minnesota. She has trained people all over the country including families, educators, county case managers, providers, and people receiving service. Betsy is passionate about people having positive control over a life they desire.
Jen has been supporting people for 25 years. She has excelled in the role of Designated Manager, Designated Coordinator, and planner. Jen has recently begun formal planning using MAPs, Paths and Liberty Plan, but Person-Centered Thinking has been the foundation of her career. Each person has always been the focus for Jen and supporting them to reach their goals and dreams has been her mission. She has done this through educating others, families, guardians, case managers, and DSPs on what is Important To and Important For each person as well as Power With versus Power Over. Through careful listening and thoughtful questioning, Jen learns who each person is and facilitates growth.
Lillian has an Associate of Arts in Health Care Management and has worked in the Human Service field for over 25 years. A favorite of STAR’s students, Lillian’s experience includes working in ICF/DDs, In-Home Support Services, and acting as the Staffing Manager at STAR. Outside of her work at STAR, Lillian is always on the move as a personal trainer and a volunteer firefighter. Currently overseeing the STAR training department, Lillian instructs a wide variety of courses. Lillian is also a MANDT and Crisis Prevention Institute instructor.
Eric has consulted with many providers over the past 15 years, primarily on financial issues such as budget forecasting, contract negotiation, and rate development. He also has over 10 years of experience developing and leading a Fiscal Support Entity that provided self-directed services. Eric has been a leader in promoting self-directed services in collaboration with advocacy groups, counties, and DHS.
Jennifer has been with STAR Services since 2002 and oversees several departments including online training, contracted staffing, and customer relations. She has a passion for staff training and development and enjoys presenting on Positive Psychology, management topics, workforce motivation, and strategic planning. In 2015, she was named as an Emerging Leader in the field of disabilities by ANCOR. Jennifer graduated from the University of Minnesota Duluth with BAs in Political Science and International Relations, and a MA in Liberal Arts with concentrations in Political Science and History.
Dennis has worked in the area of Human Services since 2005. His experience includes working in residential and day program settings. Prior to that, much of his work involved teaching in traditional and non-traditional settings, including 5 years in the Peace Corps where he worked side-by-side with people to improve their farms and manage resources. Additionally, he spent several years teaching a broad array of topics like Mathematics, Biology, First Aid, and CPR. Currently, in addition to working as a STAR consultant and trainer, he leads training for Person-Centered Thinking and facilitates Person-Centered Planning events.
Sarah has worked as a Designated Coordinator in residential settings and as a program manager for a vocational provider. She has a BA in Psychology and an AA in Medical Administrative Assistance. With over 20 years of experience working in the field of developmental disabilities, Sarah fully understands the training requirements and needs of direct care and management level staff. Sarah has a natural talent for helping participants improve their skills, confidence, and effectiveness.
Angie Hart has over 25 years of experience working with people with developmental disabilities. Through her work as a corporate trainer and consultant, Angie has assisted companies with compliance issues and program development. She uses her experience as a direct support professional, QDDP, Manager of an ICF/DD, and Director of ICF/DD and Waivered Services to teach human service professionals the “ins and outs” of regulations, as well as leading and managing staff in social services. Angie is a Helen Sanderson Accredited Trainer for One Page Profiles and Person-Centered Reviews, received in 2018.
Becky began her career in Human Services as direct support staff in an ICF/DD and has since had experiences supporting children and adults with various diagnoses. Becky combines her BS in Psychology and her experiences as an ICF/DD program manager, director of a DTH, and 22 years as a licensor with the Department of Human Services, to create practical applications of the rules and regulations that are vital to providing effective and compliant services.
Shauna has 15 years of experience working with people with developmental disabilities. She started her career working as a Personal Care Assistant for children and then went on to work with adults as a direct support professional in both residential and day service settings and as a Manager of a community-based DTH and employment service. Shauna graduated from Gustavus Adolphus College with a BA in Sociology and Anthropology, and she uses her education and experience to help human service professionals provide person-centered services that are both meaningful and compliant.
Leane has experience in managing ICF/DD programs assisting individuals with various diagnoses and needs as well as unique experience in aiding in the inception of Minnesota’s first home specifically for adolescents with Fetal Alcohol Spectrum Disorder. She graduated from Clarke College and applies her combined studies in psychology and drama/speech with her first hand experiences to facilitate interactive, dynamic, and relevant training. Leane has received MAPS and PATH training from Inclusion Press, Jack Pearpoint and Lynda Kahn with permission to teach MAPS and PATH.
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